Total Outlook Converter: Convert Outlook Emails and PST Files to PDF

The professional Outlook to PDF converter for Windows - convert PST, OST and Outlook emails in bulk.

Outlook to PDF Converter | PST & OST Converter - CoolUtils

Windows
2000/2003/Vista
7/8/10/11/Citrix

Total Outlook Converter converts Outlook emails, PST and OST files to PDF, HTML, Word, TIFF, and more than 20 output formats. The tool supports batch processing and a command-line interface, making it ideal for email archiving, compliance, and migration projects. Download the free trial and convert Outlook files in minutes.

Outlook to PDF Converter: Batch Export for Windows

Convert hundreds of Outlook messages to PDF in a single run. Total Outlook Converter reads PST archives and live mailbox folders, preserves headers, body text, attachments and folder structure, and saves each message as a separate PDF or merges them into one document.

Convert PST, OST and Outlook Emails to Multiple Formats

The Outlook PST converter exports messages to PDF, HTML, DOC, DOCX, TXT, TIFF, JPEG and EML. Use it to migrate mail to a different client, archive a closed mailbox in a searchable format, or export specific folders for legal review.

EML to Outlook & MBOX to Outlook Conversion Supported

Total Outlook Converter accepts EML, MBOX and other mail formats as input and writes them into PST. This makes it possible to consolidate mail from Thunderbird, Apple Mail or webmail exports into Microsoft Outlook without losing folder structure or metadata.

Key Features of Total Outlook Converter

The simple solution for archiving Outlook emails as PDF or preparing them for a legal matter.
The app will save attachments to the same or a new folder. If you'd like to convert attachments to PDF and embed them, check out Total Outlook Converter Pro.
Add page numbers to your files or stamp bates.
Convert emails as well as contacts and calendar.
Rename output files with date or sender or subject in the file name. More unique options..

When you use the Total Outlook Converter to archive emails into more shareable formats, you can reference them later without the use of Outlook. The app is perfect for any legal matter, freedom of information requests, back up or migration.

Download your free trial copy now and test it without any obligation (server version with ActiveX is also available).

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(includes 30 day FREE trial)

Buy License

(only $49.90)

Total Outlook Converter Customer Reviews 2026

Rate It Rated 4.7/5 based on customer reviews

"My wife is delighted to have the CoolUtils Outlook Converter and is very happy to convert bit a bit all of our old and new mails mails into pdf format. From what I understand of the matter she found that she had lost some mails which she had to retrieve through a backup software because the mail provider had deleted messages that were "old". She told me long ago that it would be nice to have a software that would allow batch conversion into an easily readable format. So, on behalf of my wife I say thank you once again."

5 Star John Longney

"It does indeed list and convert files, thankfully, and from damaged Outlook sources. It has annoying behaviour, however, such as always launching with a directory tree fully expanded instead of closed."

Anonymous

Unique options of Total Outlook Converter

Total Outlook Converter supports both OST and PST files! The app will automatically search for Outlook files on your computer.

Total Outlook Converter can also convert calendar (.ics) file!

You may convert several emails to TIFF or PDF and combine them all into one multi-page file (TIFF or PDF).

Some emails have links to images in the web. Our converter can both download those images and insert them into the file or skip the links to save time and traffic. Check "do not access internet for images" option.

Total Outlook Converter supports several TIFF compression modes. You can select the quality and size of the output TIFF images.

Attachments can be saved in the original format with a new name (for you to know which file refers to which email). Try the Pro version to convert attachments and embed to PDF.

Total Outlook Converter can convert vCard files to DOC, TXT, PDF, TIFF.

The widest list of output file types: PDF, DOC, XPS, XLS, HTML, XHTML, TXT, TIFF, JPEG, EML, even MBOX! Save emails to any file type you need.

Your contacts from Outlook will also be converted if you like.

The well-thoughtout interface has a built-in preview panel. You can preview your emails right in the program.

Want to exclude certain fields? Total Outlook Converter will convert only those parts of emails that you want. For example, you can convert only sender + date fields without body, subject and recipient fields.

You can add headers and footers, like date or page number, to the output files. It's great for bates stamping too!

Do you have emails from different time zones? To keep files organized Total Outlook Converter can use UTC (Coordinated Universal Time) for all of them. Just tick the boxshot in the wizard.

When you convert Outlook files to PDF you can make the final file non-searchable. There is also Fast Web View option to make the resulting PDF load faster.

Outlook Converter Specifications

Full Software Name	Coolutils Outlook Converter
Description	An all-in-one tool for single-file and batch conversion of emails (OST and PST files) to 12 other formats, including PDF, DOC, and JPEG, in a few clicks with guaranteed accuracy. Convert multiple emails to one file, add page numbers, convert your Outlook contacts and calendar, and more!
Processor	At least 2.4 GHz
RAM	4 GB
Minimum Hard Drive Space	193.2 MB
Operating System	Windows 2000/2003/7/8/10/11
Trial version	Download Outlook Converter and use it for as many free conversions as you like for 30 days! Explore its functionality and transform your emails into popular shareable file formats, from PDF to TIFF!

Download Now!

Updated Fri, 24 Apr 2026

Buy License

(only $49.90)

Our clients

How To Convert Outlook Files

How To: Convert Outlook Emails to PDF with Total Outlook Converter. The interface walks through Outlook archive selection, format choice and output options - most users finish their first batch within five minutes.

Download and install Total Outlook Converter from CoolUtils.com. The setup wizard completes in under a minute.
Launch the program. It automatically detects your Outlook installation and displays available PST archives and mailbox folders in the left panel.
Select the emails, folders, or PST file you want to convert. Use checkboxes to select multiple items at once.
Choose PDF as the output format from the format selector in the right-hand panel.
Set the destination folder and configure additional options such as page size, email header display, and attachment handling.
Click Convert to start the process. The tool exports all selected emails to PDF and saves them in the destination folder.

convert outlook emails to pdf

outlook converter settings