Total Mail Converter: Convert EML, MSG & PST Files to PDF and More

The professional EML to PDF converter and MSG converter for Windows - convert all your mail files in one click.

Total Mail Converter — EML/MSG to PDF, DOC, TIFF in Batch

Windows
2000/2003/Vista
7/8/10/11/Citrix

Total Mail Converter converts EML, MSG, PST, MBOX, and other mail formats to PDF, HTML, Word, TIFF, Markdown, and 20+ output formats. The tool supports batch conversion and a command-line interface, making it ideal for businesses that need to archive or process large volumes of email. Download the free trial and start converting in minutes.

Quick answer: To convert EML or MSG to PDF, install Total Mail Converter, drop in your email folder, pick PDF (or DOC, HTML, TIFF, Markdown) as the output format, and click Start. The whole batch converts offline on your PC, with headers, attachments, and folder structure preserved, no size or file-count limit.

EML to PDF Converter: Batch Conversion for Windows

Convert hundreds of EML files to PDF in one pass. Total Mail Converter preserves headers, body text, attachments and folder structure. Drop a folder, pick PDF as the target format and let the tool process every message - no Outlook or Thunderbird required.

MSG to PDF & EML Converter - All Mail Formats Supported

The MSG to PDF converter handles single Outlook messages and entire archives. It also exports MSG to EML, HTML, DOC, DOCX, TXT, TIFF and JPEG, so you can move messages between mail clients or attach them to legal cases without losing metadata.

Convert PST, MBOX and EML Files with One Tool

Total Mail Converter reads PST, OST, MBOX, MBX and EML archives directly. Use it to migrate Thunderbird mail to Outlook (EML to PST), to flatten an MBOX archive into searchable PDFs, or to extract a single folder from a large PST for an eDiscovery request.

Key Features of Total Mail Converter

Convert MSG or EML to PDF, PDF/A, DOC, XLS, XPS, HTML, XHTML, TXT, TIFF, EML, MSG, PST, Markdown (MD) files.
Attached files can be extracted and placed into the same or a new folder. To convert attachments to DOC, PDF, TIFF, JPEG, HTML, TXT, get the Pro version (find the comparison chart).
Perfect for eDiscovery and Freedom Of Information requests.
Convert emails via the friendly user interface or directly through the command line. We even offer a server version without the GUI or any messages for silent server operations.
Selectively export the email fields of your choosing: Sender, Recipient, Date, Subject, or Body. More unique options..

How Do I Convert Email to Markdown?

Pick MD (Markdown) as the output format and Total Mail Converter saves each EML or MSG message as a clean .md file — subject, sender, date and body laid out as readable Markdown, with lists and tables preserved. Because Markdown is plain text, the result drops straight into note apps like Obsidian or Notion, into project docs or a Git repo, or into an AI chat such as ChatGPT or Claude when you need a model to read a message. It is also the lightest way to keep a future-proof, human-readable email archive. Convert a whole folder in one batch; the command line supports Markdown too.

Get peace of mind with PDF copies of your emails on your hard drive.

Need a single quick conversion? Try the free online tool — no install, no signup: EML to PDF, MSG to PDF.

Download Now!

(includes 30 day FREE trial)

Buy License

(only $59.90)

One-time payment — no subscription•30-day money-back guarantee•Since 2003For Windows 7 / 8 / 10 / 11

Total Mail Converter Customer Reviews 2026

Rate It Rated 5.0/5 based on customer reviews

"I am a technical recruiter and have been doing this type of work for 20 years. I decided back in the year 2000 to get serious about downloading resumes from the job boards in a very concise and structured way. Since that time I have accumulated over 250,000 resumes across 80 skill sets of which about 1/2 are here in the dallas area.

I basically strip the job boards of the top 30% of resumes within each skill set. Anyway all the resumes I forward from the job boards they come to my email box as MSG files so I need to convert them into word docs so the Applicant tracking system I utilize can parse them into the system.

Actually the whole process or using the trial version and placing the order for the app went very smoothly. I had basically converted 50,000 email files during the trial and put your software to the test and it performed superb."

John Habenicht

"I store important emails outside of Outlook - in folders on my computer. Usually by topic or event. I don't like huge numbers of emails in Outlook.

This has worked fine for years but the latest Office 365 upgrade did something. Those files can no longer be opened by Outlook from a file folder. They HAVE to be in Outlook. Despite my lengthy protests to Microsoft, it it what it is.

Therefore I need a mail converter. This is a continuous need and I choose PDF format. Total Mail Converter works well for me."

5 Star
Graham Elliott

Unique options of Total Mail Converter

Convert emails from multiple sources to a variety of formats.

Total Mail Converter supports not only MSG, but also EML, EMLX and even MIM as source files.
Output file types include DOC, PDF, RTF, XPS, HTML, XHTML, TXT, TIFF, JPEG, EML, MSG, PST.
There is no need for Outlook or any other additional library. Unlike other programs, users are not required to specify the program that created the original mail files.

Filter emails that you want to process with our 2-level filtering.

If you want to convert only specific emails of your choice, Total Mail Converter provides a handy filter option. It can filter your emails by sender, by subject or by receipt within a certain date range.
Moreover, Total Mail Converter can filter emails by keywords in the body of the message.

Useful data saving options - convert only necessary data from your emails.

Total Mail Converter has a unique option - it can convert only those parts of emails that you really need. For example, you can convert the sender + body fields only, excluding date, subject and recipient fields.
You can select to include attachment details to show that the original email had attached files.
The app can include RFC-822 headers in output documents if required.
Total Mail Converter offers a special option: "do not load images from the Internet". So if the email contains some links to images, the program will skip them, saving your time and traffic.
The app maintains the folder structure.

Unique output files formatting options specify how your files will look.

Total Mail Converter can apply headers and footers to the output files, so you can add the date, time, counter or any text to your documents.
"Page X" and "Page X of Y" are supported in page counters. You can start enumeration from any number and check sequential numbering if you don't want the system to start over at each new folder.
Legal users can easily stamp bates onto emails to make e-discovery and production very easy.
Add your logo, QR code or any image watermark to output files.
Total Mail Converter will help you to tune the appearance of your resulting files. You can use any internal scheme or your own external CSS scheme.
Choose from 4 predefined color schemes: Classic, Modern, Simple, Elegant.
Saving MSG as DOC? Total Mail Converter can apply additional settings to produce great output. Specify the paper size and orientation for your needs and check the fit-to-page option.
With this email converter you can combine emails into one multi-page PDF or TIFF file.
PDF/A standard is supported.

Affordable Price - pay once for a lifetime license with no hidden fees.

Total Mail Converter is very affordable; a one-time payment gives you lifetime license.
All major upgrades released within 12 months from the purchase date are free.
There is a 30-day free trial version with full functionality available to make sure the program suits your needs.

Command Line Support - convert emails via command line.

Total Mail Converter can be run via a command line (you don't need to learn the parameters).
If you need a server version without a GUI or interrupting messages, try Total Mail Converter X (Windows only, no Linux solutions yet).
We also offer our SDK to developers, contact us for more details.

Fast batch conversion - convert multiple emails simultaneously.

Total Mail Converter converts emails in batches. You can convert hundreds of folders at a time.
Together with Total Folder Monitor you can set the app to watch the designated folder and convert arriving emails according to your scheme settings.
If you need to convert emails together with PDF, DOC, TIFF, XLS, JPEG files, try our all-in-one Coolutils Converter.

High security options - protect your output PDF files.

Occasionally, it may be necessary to save your document in an encrypted state. Total Mail Converter gives you total control over permissions to open your PDFs, including the way recipients are allowed to use them (view, edit, print, form-fill, etc.)
Sign files with your digital signature.

Various file naming and date saving options - organize your output files easily.

Total Mail Converter adds a new name to each output file using any template you set. You can create any descriptive name combining subject, sender, date and other data in any order you like. Moreover, you can add a counter to the file names for easier file sorting.
The Sharepoint-compatible names option will make sure that non-supported symbols are not added to the file name.
You can choose to clear prefixes from the subject (RE, FWD, etc.).
Total Mail Converter will keep your date stamps intact. Alternatively it can switch all emails to UTC (Coordinated Universal Time) for easier sorting of emails received in different time zones.

Variety of attachment saving options - choose how to save attachments.

Attachments can be saved as their original file types to the same folder or to a new one.
Zipped attached files can be extracted.
Total Mail Converter allows you to include a reference to the attachment in the email summary that appears in the header (attachment info).
When you convert emails with attached images, the images can be embedded into the output file. If image attachments are too big to fit inside your target document, the app shrinks them down to a more manageable size that will fit your page.
Embedded attachments can go before or after the email body.
If your emails have other emails attached, they can be converted and renamed according to your settings too.
You can rename attachments including the email name or the counter of the corresponding email, so that you will always know which attachment belongs to which email.
While the regular Total Mail Converter keeps attachments in their original file types, the Total Mail Converter Pro version will convert attachments together with emails.

Trust - you can rely on powerful email converters from CoolUtils.

Coolutils has been in business since 2003; we are well-known experts in file conversions.
Over 30,000 users have chosen Total Mail Converter: home users, law firms, hospitals, government institutions, small and large corporations convert emails with our app. If you need references, please, contact us.

Easy to use even for beginners - enjoy clear user-friendly interface.

Total Mail Converter is proud of a clear, easy-to-follow interface with hints for beginners.
You don't have to upload files to the program. Files browser is integrated into Total Mail Converter, and you can press on any memory folder and see what files it contains.
We provide 24/7 email support to all our users. You are also welcome to leave voice mails (1-888-803-4224), we will call you back the same day.

Download Now!

Updated Sun, 19 Jul 2026

Buy License

(only $59.90)

One-time payment — no subscription•30-day money-back guarantee•Since 2003For Windows 7 / 8 / 10 / 11

Our clients

How To Convert Mail Files

How To: Convert EML to PDF with Total Mail Converter. The interface is built around the most common email-to-PDF workflow, so most users finish their first batch in under five minutes.

Download and install Total Mail Converter from CoolUtils.com. The setup wizard completes in under a minute.
Launch the program. Click Add Files or drag and drop your EML or MSG files into the main window.
Select PDF as the output format from the format list in the right-hand panel.
Configure output settings: set the destination folder, page size, and any conversion options as needed.
Click Convert to start the process. The tool processes all selected files and saves the output PDF files to the destination folder.
Total Mail Converter is one of the best email converter tools available today. The price is most affordable. You get the full lifetime license, not a year's subscription. How to buy the converter.

how to convert email to pdf

email converter renaming

Download Now!

Updated Sun, 19 Jul 2026

Buy License

(only $59.90)

One-time payment — no subscription•30-day money-back guarantee•Since 2003For Windows 7 / 8 / 10 / 11

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Total Mail Converter Review

"The reason for the purchase of this software is to open Outlook mails in my external hard-disk (as now I no longer use Outlook). I will use this software only 'as-and-when' (not for daily use). However, if I face any problem. I shall get in touch with your support team."

James TENG

"I needed the Total Mail Converter for a specific purpose; to convert email to text. It's working fine and complies with my needs."

5 Star Arno de Kok
Amcire Management Consulting

Frequently Asked Questions About Email Conversion ▼

How do I convert EML to PDF?

Open Total Mail Converter, select the EML files you want to convert, choose PDF as the output format, and click Convert. The tool processes single files or entire folders at once, preserving email headers, body text, and attachments in the output PDF.

Can Total Mail Converter convert MSG files to PDF?

Yes. Total Mail Converter supports MSG to PDF conversion along with conversion to HTML, Word, TIFF, and many other formats. Simply drag and drop your MSG files or select them from a folder, set the output to PDF, and run the conversion.

What email formats does Total Mail Converter support?

The converter handles EML, MSG, PST, OST, MBOX, MBX, and several other mail formats as input. It converts these to PDF, HTML, DOC, DOCX, TXT, TIFF, JPEG, and more.

Does Total Mail Converter support batch conversion?

Yes. The tool processes entire folders of EML or MSG files in a single pass. Users can also automate batch jobs using the command-line interface, making it suitable for server-side mail archiving workflows.

Is there an EML to PST converter in Total Mail Converter?

Total Mail Converter can export EML files to PST format, allowing you to migrate mail from Thunderbird, Windows Mail, or other clients into Microsoft Outlook. The conversion keeps folder structure and metadata intact.

Does it preserve email metadata like sender and subject?

Absolutely. The software retains key email metadata such as sender, recipient, subject, date, and more in the converted output.

Can I add logos or letterheads to the output PDF files?

Yes. Total Mail Converter allows you to customize the appearance of your PDF output. You can add your company logo, letterhead, or any header/footer to make the documents look professional.

Does Total Mail Converter support command line use?

Yes. The converter comes with full command line support, perfect for advanced users and automated workflows.

How do I convert email to Markdown (MD)?

Select your EML or MSG files in Total Mail Converter, choose MD (Markdown) as the output format, and click Convert. Each email becomes a clean .md file with the subject, sender, date and body laid out as readable Markdown — ready for Obsidian, Notion, documentation, or pasting into an AI chat like ChatGPT or Claude. The whole folder converts in one batch, and the command line supports Markdown too.

Download Now!

Updated Sun, 19 Jul 2026

Buy License

(only $59.90)

One-time payment — no subscription•30-day money-back guarantee•Since 2003For Windows 7 / 8 / 10 / 11

Complete list of supported Mail conversions

EML
MSG
EMLX
MIM
Email

EML to PDF
EML to HTML
EML to XHTML
EML to JPEG
EML to TIFF
EML to Doc
EML to RTF
EML to ODT
EML to TXT
EML to Text
EML to Excel
EML to EML
EML to MSG
EML to MBox
EML to PST
EML to XPS

MSG to PDF
MSG to HTML
MSG to XHTML
MSG to JPEG
MSG to TIFF
MSG to Doc
MSG to RTF
MSG to ODT
MSG to TXT
MSG to Text
MSG to Excel
MSG to EML
MSG to MSG
MSG to MBox
MSG to PST
MSG to XPS

EMLX to PDF
EMLX to HTML
EMLX to XHTML
EMLX to JPEG
EMLX to TIFF
EMLX to Doc
EMLX to RTF
EMLX to ODT
EMLX to TXT
EMLX to Text
EMLX to Excel
EMLX to EML
EMLX to MSG
EMLX to MBox
EMLX to PST
EMLX to XPS

MIM to PDF
MIM to HTML
MIM to XHTML
MIM to JPEG
MIM to TIFF
MIM to Doc
MIM to RTF
MIM to ODT
MIM to TXT
MIM to Text
MIM to Excel
MIM to EML
MIM to MSG
MIM to MBox
MIM to PST
MIM to XPS

Email to PDF
Email to HTML
Email to XHTML
Email to JPEG
Email to TIFF
Email to Doc
Email to RTF
Email to ODT
Email to TXT
Email to Text
Email to Excel
Email to EML
Email to MSG
Email to MBox
Email to PST
Email to XPS

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Email Converters

Please, note that Total Mail Converter converts MSG, EML, EMLX, MIM files. You get them when you export emails from email clients.
Want to convert Outlook emails or PST files? Try Total Outlook Converter.
Thunberbird emails or MBOX files? Get Total Thunderbird Converter.
Gmail? Yahoo? Total Webmail Converter deals with emails from any web-based email service.